Secretary General FIMCAP

Functie

The international non-governmental organisation FIMCAP is looking for a Secretary General to start as soon as possible, preferably by 1 June 2024 .

Are you looking for a job where you can effectively support international children's and youth work in an appreciative and diverse environment? Do you enjoy socialising with young volunteers and working in an international team? A varied and creative field of work awaits you: FIMCAP is an international, non-profit umbrella organisation for Catholic, Christian and other youth organisations. Its 33 member organisations are based in 29 countries.

You will organise the day-to-day operations of Fimcap together with the Intercontinental presidium (currently 3 volunteers).

1. Management of meetings (both online and in person)

• Organising the presidium meetings (4 physical meetings a year & weekly online meetings) and the Intercontinental Bureau meetings (2 physical meetings a year & monthly online meetings)
  

1. Management of activities and projects

• Organising the General Assembly (once every 3 years, the next General Assembly will be in summer 2025)
• Organising the World Camp (once every 3 years, the next World Camp will be in January 2025 in Chile)
  

1. Financial management

• Preparing and managing budgets and fundraising
• Writing applications and reports, handling deadlines
• Actively seeking new donors
  

1. Office administration and communication

• Supporting international volunteers with visa, flights, expenses
• Being the general contact person for enquiries from members and partners
• Ensuring regular communication between FIMCAP and its member organisations
• Taking care of both internal and external communication, in cooperation with the voluntary communication team

1. Advice and support the volunteers

• Helping with building a long-term vision and policy for FIMCAP
• Organising the European Solidarity Corps project & coaching 2 volunteers

Jouw profiel

• A good level of English to ensure smooth communication with international volunteers
• Ability to work independently, autonomously and structured and cope well with stress situations
• Willingness to work regularly in the evenings and at weekends as well as at major events with overnight stays (all of those often abroad, mainly within Europe)
• You can motivate, enthuse and support volunteer teams
• You are open to working with and in a Catholic organisation and identify with the goals and values of FIMCAP

Nice to have

• Knowledge of French and/or Spanish
• Experience in youth work and/or international project work and/or NGO work

• Beslissingen, dienstnota's, contracten behandelen en doorgeven, zowel intern als extern
• Brieven, verslagen, nota’s, ... opstellen en redigeren
• Dossiers behandelen en opvolgen (samenstellen, samenvatten, bijwerken van bestanden, ...)
• Professionele informatie en reglementering bijwerken
  Documenten archiveren en klasseren
• De activiteiten van een team coördineren
• Vergaderingen voorbereiden en organiseren (uitnodigingen, voorbereiding van de dossiers, reservering van zalen, ...)
• Documenten ingeven, briefwisseling behandelen en e-mailberichten beheren
• Communicatieacties en evenementen plannen en organiseren

Aanbod

• Flexible organisation of working hours according to workload in the project phases
• A value-orientated working environment in a young, diverse and international team
• Collaboration with motivated and committed international volunteers organised in several thematic committees (finances, communication, policy, educational work, …)
• A varied day-to-day working life with diverse tasks
• Opportunities to further develop your own skills in an international context
• The opportunity to work from home and to work abroad
• An employment contract of 26.6h/week, initially limited to December 2025 with the strong prospect of possible further employment, depending on project funding.
• A salary according to the Belgian bar scale B1C according to Joint Committee 329 of the sociocultural sector. The salary will be raised after a positive evaluation after the first 6 months.

Solliciteren

Evy Hoeben
03/2310795
presidium@fimcap.org